Why Your Parts Inventory Needs the Right Spares Mix

Written By: Tracy Hartwell

A couple of months ago, Major General (Ret. Air Force) H. Brent Baker spoke about integrating MRO software with service parts management technology. While reflecting on his time in the Air Force, General Baker brought up an interesting story:

"On one hand, our aircraft availability rate wasn't up to par because we were missing parts. On the other hand, we had hundreds of millions of dollars of excess inventory that was never used."

How did this happen? Over time, General Baker noticed that the branch was buying a lot of parts “but not the right mix of parts.”

There’s a lot to learn from this anecdote. The overall message is that having a large parts inventory isn’t conducive to keeping products up and running. You may have a 90% fill rate across your spare parts supply chain, but the other 10% of missing parts may be critical to a product’s function.

Another Look at Your Parts Inventory

Let’s use a simple example. A car cannot operate properly without a radiator. When the engine block becomes overheated, serious damage can occur to the cylinder heads, headgaskets, or cylinder blocks. As such, it’s easy to argue that a radiator is a critical part, but should a dealer stock as many radiators as it can afford?

Probably not. Radiators don’t fail as often as tires or windshield wipers. Some may last the entire lifecycle of the vehicle in which they’re installed. In addition, they’re expensive to store and transport.

So even though radiators are essential to a car’s proper function, the mean time between failures is often too low to warrant high stock of this item. At the same time, having no radiators available at all would increase the risk of the dealer not having the part it needs to get a customer back on the road.

This example illustrates a greater point: In order to institute the correct parts mix, you need to forecast which spares you will consume over the course of a product’s lifecycle.

Establishing the Right Spare Parts Mix

Getting the appropriate number of spare parts requires some kind of advanced inventory optimization capability that not only considers part criticality but also:

Accounting for these factors ensures you obtain the correct parts mix without exceeding budgetary limitations.

For example, the part inventory optimization algorithm would recognize that you don’t want to spend more than $2.5 million per year running your spare parts organization. At the same time, you have to maintain an asset availability rate of 96%. So it’s going to find ways to keep your carrying cost rates down without compromising uptime targets. 

Obviously, there's quite a bit of math involved. Vinod Arekar, PTC's Aerospace & Defense Fellow, wrote a white paper on how spare parts inventory optimization algorithms consider the business implications of parts planning decisions. Download it below to read his insights:

Optimize Your Spare Parts Inventory White Paper

  • Service & Parts

About the Author

Tracy Hartwell

A service parts optimization expert with more than 20 years of experience, Tracy Hartwell has held positions in production scheduling, service parts planning, and parts pricing analysis in both manufacturing and service organizations. After her extensive career as a service parts manager, she moved into a sales consulting role that enabled her to develop service parts strategies for hundreds of companies across the globe.